Paddock is a popular, outstanding split site school, known for our excellent internal training programme to develop all staff to be experts.  Because of our substantial growth, an excellent opportunity has become available to join the Paddock Business & Operations team as an Admin Assistant.
You will be responsible under the instruction or guidance of senior staff to provide reception support and general administrative or financial support to the school, working across both sites.

Responsibilities

Compliance
•    Ensure effective Codes of Practice are adopted, distributed to staff and procedures observed
Policy Development and Compliance
•    Liaise with the SLT and family liaison officer to ensure that policies relating to the EHCP and Admissions are parent friendly, free from jargon and comply to local and national legislation
•    Advise the Governing Body etc. on national and local guidelines, policy and statute etc. relating to the EHCP process
•    Interpret matters of policy, procedure and statute relating to EHCPs and Admissions to ensure the school’s compliance and initiate appropriate action arising
•    Comply with and assist with the development of policies and procedures relating to EHCPs and Admissions including confidentiality and GDPR, reporting all concerns to an appropriate person
Systems and processes
•    Develop and maintain an IT based database to ensure that EHCP meetings are scheduled appropriately throughout the year and parents, staff and other professionals are alerted in a timely manner of the schedule of meetings.
•    Gather reports from all agencies in a timely manner and distribute paperwork at least 2 weeks before each meeting in line with GDPR requirements, local and national policy
•    Work closely with teachers and others to ensure EHCP and Admissions paperwork is prepared effectively and on time
•    Develop processes to prevent DNAs such as automated methods of contacting parents and agencies to remind them about meetings
•    Manage changes in schedules and ensure all concerned parties are informed
•    Create and develop systems to ensure that the meeting rooms are fully prepared with appropriate paperwork and facilities
•    Take notes and minutes in EHCP and Admissions meetings on request
•    To create and develop a system for gathering parent feedback to report to governors
•    Complete post meeting paperwork accurately and send to authority within 2 weeks
•    Be responsible for the submission of relevant information to SLT, the Governing Body and outside agencies e.g. DfE, LA
•    To provide paperwork to SLT for tribunals and other processes
Processing, Storage and Retrieval of Information
•    Manage manual and computerised records and information systems for the storage, retrieval and processing of EHCP and Admissions documentation
•    Manage and access information in paper and digital storage systems to ensure that all relevant professionals are invited to meetings
•    Update and store either manually or electronically all EHCP reports and appendices and Admissions information and take responsibility for the safe storage and disposal of documents in line with GDPRUK
•    Manage the EHCP and Admissions mailbox and use judgement to deal with or forward messages
•    Following GDPRUK requirements, ensure all documentation and electronic records are securely stored and disposed.

Supervising an administrative assistant
•    Induct the administrative assistant into the systems and processes relating to EHCP and admissions
•    To delegate appropriate tasks to an administrative assistant
•    To hold the administrative assistant accountable for high standards within their role
•    To liaise with other departments to ensure adequate time is allocated to administrative assistance
Safeguarding / other duties and responsibilities
•    To be fully aware of and understand the duties and responsibilities arising from the Children’s Act 2004, the London Child Protection Procedures and Working Together in relation to child protection and safeguarding children and young people as this applies to your role within the council.  
•    To be fully aware of the principles of safeguarding as they apply to vulnerable adults in relation to your work role
•    To ensure that the Headteacher is made aware and kept fully informed of any concerns in relation to safeguarding and/or child protection.
•    To comply with all the school’s codes of practice, policies and procedures, including the code of conduct, and those relating to child protection, data protection and health and safety
•    Comply with all Paddock School policies e.g. child protection, health, safety and security, equal opportunities, confidentiality and data protection, reporting all concerns to the appropriate person.
•    Ensure confidentiality at all times
•    Contribute to the overall ethos, work and aims of Paddock School
•    Attend training as directed and identified
•    Establish and maintain constructive relationships and communication with other agencies, colleagues and professionals
•    To be committed to the promotion of equality, diversity and inclusion within the whole school community and maintain an awareness of the school’s equalities policy statement; to work to create and maintain a safe, supportive and welcoming environment where everyone is treated with dignity and their identity and culture are valued and respected; to report any instances of inappropriate behaviour or discrimination immediately
•    To carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post
•    To comply with relevant Codes of Practice, including the Code of Conduct and policies concerning GDPR and Health and Safety.

Key Measures
•    Work and communicate in a timely manner
•    Response time to all forms of communication (Post / Email / Call)
•    Customer satisfaction
•    Quality and timeliness of data recording and deletion
Required Qualifications
•    GCSE or equivalent in English and Mathematics

Required experience
•    Experience of development, management and operation of administrative systems.

The successful candidates will demonstrate excellent interpersonal relationships and be proud to work in a school that has the vision to Nurture, Inspire and Transform Lives.  

You should be: -

•    A team player;
•    Keen to contribute to school life

We offer: -

•    An outstanding training programme
•    A variety of career pathways
•    Opportunities for promotion within the school
•    Opportunities to work with a multi-disciplinary team
•    Access to employee wellbeing scheme

An Application Form, Job Description and Person Specification can be downloaded below.  

Alternatively, please contact the school for any further details on 020 8878 1521.

Completed application should be returned to the school either by email HR@paddock.wandsworth.sch.uk or by post.

Closing Date: 17th April 2023 (at noon)

Interview dates: We advise the candidates to apply as soon as possible and reserve the right to interview before the closing date and the right to close this advertisement early if we receive a high volume of suitable applications.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment.

This post is subject to a DBS check.

CVs are not accepted.

PADDOCK SCHOOL

Paddock Lower and Middle School
St Margaret’s Crescent, Putney, SW15 6HL
Tel: 020 8878 1521
Head of Lower School:  Deborah Dockery
Head of Middle School: Lynette Martyn

Paddock Upper School and Sixth Form
Priory Lane, Roehampton, SW15 5RT
Tel: 020 8878 1521
Acting Head of Upper and Sixth Form School:  Nerys Evans
Head of Upper and Sixth Form School: Robert Pearce
Executive Headteacher: Sarah Santos