The Role

• Are you looking for flexible working arrangements?
• Do you have excellent organisational skills and an interest in diary and event management?
• Are you able to display tact, diplomacy and resilience when dealing with difficult situations?

If you answered yes, we would love to hear from you!

We are looking for someone to provide administrative and business support to the Mayoralty and Democratic Services functions at Richmond.

The purpose of the role:
The post provides support to the Mayors Support Officer with planning and organising civic functions and mayoral events and engagements. The role also provides support to the Richmond Democratic Services team which includes assisting with School Appeals and the organising and webcasting of Council meetings.

You will:

• Assists with managing the mayors’ event diary obtaining and checking booking forms from event organisers, checking event information, attending and managing diary meetings e.g., times, requirement for speeches, assignment of drivers etc.
• Assist in the hosting and attending of events as required (this may involve food preparation and serving, clearing away afterwards and occasional evening and weekend working)
• Undertake tasks relating to general administrative and business support to the Mayoralty and Democratic Services Teams in the Chief Executive’s Group.
• Provides webcasting support to Richmond committee meetings organising the rota and liaising with the supplier and FMS.

About you:

• You will have a full clean UK driving licence with no endorsements or penalty points.
• You will demonstrate a strong focus on customer care, be able to display tact, diplomacy and resilience when dealing with difficult situations.
• You will project a confident and professional image when in the public arena and/or dealing with large groups of people.
• You will be able to assist with the delivery of events and meetings.
• You will be easily contactable to arrange work duties and able to work evenings and weekends sometimes.

Please read the job description and person specification where full details of the post requirements can be found.

For an informal discussion please contact Michelle Beaumont, Mayoralty and Business Manager, michelle.beaumont@richmondandwandsworth.gov.uk. / 07748 657 854.

At Richmond and Wandsworth Councils, we care more about how you work and what you achieve, rather than where you work on any given day. The difference you can make to our local communities is what really matters most to us, service delivery must always come first. We have carefully considered agile ways of working to provide the best experience for residents, stakeholders and our staff. Our agile working strategy actively supports and encourages a dynamic work environment and daily working experience. Agile working helps put the needs of our staff at the centre of everything we do, so if specific flexible working arrangements helps you with this, feel free to let us know.

Your wellbeing and the flexible way in which you can work is and will remain a key priority for Richmond and Wandsworth Councils. We want you to thrive and feel empowered in your work!

We recognise the importance of a good balance between work and home life so we do everything we can to accommodate flexible working including, working from home, compressed and other arrangements. Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore. We also offer a generous holiday allowance of 39 paid days (pro rata) including bank holidays and a wide range of learning and development opportunities.

In addition, we offer a comprehensive range of staff benefits such as membership of the Local Government pension scheme, childcare vouchers, new technology scheme, interest-free loans on annual travel cards, discounts with many leisure activities, restaurants, shops and other establishments.

Indicative Recruitment Timeline

Closing Date: 17^th August 2022

Shortlisting Date:18^th August 2022

Interview Date: 23^rd 24^th August 2022     

Useful Information:

The closing date is given as a guide. We reserve the right to close this vacancy once a sufficient number of applications has been received. We strongly advise you to complete your application as soon as possible to avoid disappointment.

Please note that the advertised dates for interviews may change due to the current Covid-19 situation. If they do, we will let you know as soon as possible.

Your health and wellbeing is our top priority. Should you become unwell due to Covid-19 during the recruitment process we would very much appreciate receiving an update from you as soon as possible.

We particularly welcome applications from sections of the community who are currently underrepresented within our teams. Please note this campaign is anonymised.

Richmond and Wandsworth Councils are committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences, recognising that employees from a variety of backgrounds bring important and positive contributions to the Councils and can improve the way we deliver services. We are proud to be a Disability Confident employer. 

Important Information:

Richmond and Wandsworth Councils are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expects all staff and volunteers to share this commitment.

Richmond and Wandsworth Councils